Executive Assistant to the Head of School and Board of Trustees
St. Stephen’s Episcopal School in Austin, Texas, a grades 6-12 day and boarding school of 705 students, is seeking a full-time Executive Assistant.
The Executive Assistant to the Head of School provides comprehensive administrative support for the Head of School, support for the Board of Trustees, and coordination of certain strategic initiatives and institutional projects and programs. The Executive Assistant brings initiative, integrity, professionalism, and good humor to multifaceted and evolving administrative responsibilities. The Executive Assistant supports the Head of School in the day-to-day management of school programs and operations. They also support the work of the Board of Trustees and its standing and ad hoc committees. They support and work with the Head of School, the Board of Trustees, and senior leadership to prepare, carry out, and report on short and long-term projects.
- Support the Head of School’s daily operation of the school, short and long-term goals, and institutional projects through calendar management and scheduling with internal and external constituents; preparing correspondence, documents, reports and presentations; and assisting with meeting preparation and briefings;
- Support the school’s Board of Trustees, Endowment Fund Board, and executive and eight (8) standing committees through managing meeting and event logistics, assisting with the creation of meeting agendas, compiling and distributing meeting materials, attending all Board and committee meetings, managing A/V and technical meeting requirements, serving as the Recording Secretary by recording meeting minutes, and maintaining Board and institutional records (reports, minutes, and other historical documents);
- Planning and coordinating the Administrative Retreat, Board of Trustees’ Retreat, Board and committee meetings, and other meetings and events as required by the Head of School;
- Manage the financial budgets and expenditures for the Head of School, Board of Trustees, and general administration;
- Oversee and manage accreditation processes and annual reporting, and professional memberships for the school;
- Manage community-wide events and special projects;
- Understand and promote the standards and policies of the school, and provide leadership to colleagues and other stakeholders as standards and policies evolve and are implemented;
- Manage confidential documents, discussions, and situations with discretion, respect, and sensitivity;
- Foster a partnership between faculty, administrators, and staff and help to create a positive living and learning environment for students and the entire school community;
- Set an example for the community by upholding the school’s mission, vision, core values and Episcopal identity;
- Serve as an ambassador of the Head’s office by being diplomatic, accessible, approachable, and by creating a welcoming environment.
Qualifications and Skills:
- Bachelor’s degree in Business Administration/Management or a related field.
- A minimum of 5 years of general administrative experience and 3-5 years of experience supporting executive-level professionals. Experience in a school environment is preferred.
- Excellent verbal and written communication skills.
- Strong technology skills including demonstrated proficiency with Gmail and Google Workspace, Microsoft 365, and all forms of electronic communication.
- Demonstrated ability to maintain confidential information, documents, and conversations.
- Demonstrated ability to prioritize multiple projects and competing deadlines.
- Willingness and ability to participate in the life of the school and community.
Qualified candidates should submit their resume and a letter of interest addressing their qualifications for this role.
About St. Stephen's Episcopal School
St. Stephen's Episcopal School is a coeducational boarding and day school that was founded by the Episcopal Diocese of Texas in 1950. It is a caring, diverse community, inclusive of all faiths and grounded in the Christian tradition, which nurtures moral growth and values the potential and dignity of every human being. St. Stephen's challenges motivated students to live intelligently, creatively and humanely as contributing members of society. The school develops the whole person within a balanced program of academics, athletics and the arts. Students also participate in a wide variety of clubs and organizations, outdoor education and recreation programs, service learning activities, daily chapel services, and study abroad opportunities.
In accordance with our founding mission, St. Stephen's Episcopal School infuses diversity, equity, and inclusion practices in everything we do, from admission policies, curriculum, and professional development to our hiring practices. We seek qualified candidates who are committed to these values and ready to work in community to create a more just society. We celebrate every individual, recognizing that our unique stories, histories, and voices are essential to creating a vibrant living and learning space. As such, we strongly encourage people with diverse backgrounds, perspectives, and identities to apply to become members of our community.
Equal access to employment, programs, and services is available to all. With respect to its employment practices, St. Stephen's Episcopal School does not discriminate on the basis of race, religion, gender or gender identity, national origin, disability, age, or sexual orientation or identity.